The 21st Century will arrive in 2008! After many years of promises to go electronic that were postponed, the 2008 CoC applications will be online. This was explained in detail during the February 21, 2008 HUD web cast. To view the Power Point click here. To view a PDF version click here. Note the PDF version only covers the section on 2008.
All applicants must have a valid DUNS Number
Applies to all organizations submitting a project application (SF-424 and Exhibit 2)
DUNS= Dun & Bradstreet Data Universal Numbering System is a 9 digit number; 4 digit extensions issued to designate departments, divisions, alternate locations for large organizations.
Example: State Government – DUNS: 123456789 State Department of Housing – DUNS: 123456789-0987 State Department of Health – DUNS: 123456789-4321 Call 1-866-705-5711 to obtain DUNS #; takes 10-15 minutes; no charge
Register with Central Contractor Registration (CCR) to complete:
Trading Partner Profile (TPP) E-Business Point of Contact Authorized Organization Representatives (AOR) Register early – allow time for processing New and updated registrations can take several weeks Register at: www.ccr.gov REGISTER NOW!
New process in 2008!
Every CoC will need to identify itself in new electronic CoC Registration system
Lead Organization Primary Contact Alternate Contact Geographic Areas Registration process begins May 2008
CoCs must register by June 30, 2008
HUD will approve CoC registration and CoC will be notified of registration approval
CoCs failing to register or not approved will not be able to submit application
Request User ID and password
At least 1 person from each CoC At least 1 person from each applicant organization User ID and password application is completed on-line in just a few minutes
HUD will notify CoCs and applicants when they can begin requesting User Ids and passwords
Several other key points to remember:
Later application start date Later submission deadline December 2008 award announcement Fully electronic, on-line application Outside grants.gov process On-line entry of data into new system Applicants enter data for SF-424 and Exhibit 2 CoCs review and rank respective Exhibit 2s CoCs enter data for Exhibit 1
CoC registration training – April 2008
Electronic application training (Exhibit 1 and Exhibit 2) – June 2008
On-line training will be available throughout the entire application period
All attachments must be submitted electronically into the system. Documents with written signatures will have to be scanned as PDF files.
Supporting documentation can be in either: Scanned to PDF or Microsoft Word or Microsoft Excel files.
One (1) Grant Inventory Worksheet for each CoC completed by Field Office (FO)
All grants expiring in 2009 All grants expiring 2010 All unexecuted grants
Grant Inventory worksheet will be used to calculate renewal burden and Hold Harmless Need amount for 2008 competition and the annual renewal amount for all grants expiring 2009.
CoC should receive Grant Inventory Worksheet from FO no later than May 9, 2008
Each CoC must review their worksheet and notify the FO of any issues, errors or concerns by May 19, 2008.
To view the Power Point click here. To view a PDF version click here. Note the PDF version only covers the section on 2008.